CPFSI

Sign in to the Fire Safety MIS

Use your CPFSI Microsoft account.

Single sign-on via Microsoft Entra ID with 2FA.
Trouble signing in? Contact your team leader.

Admin and settings

User management, premises register, Duty Holders, Responsible Persons, system configuration and permissions.

User accounts and roles

Manage who can access CPFSI, their role and patch assignment.

Name	Email	Role	Patch	Status	Actions

Organisation and patch configuration

Geographic patches group premises and assign lead inspectors.

Patch	Lead inspector	Premises	Inspectors	Actions

Letter templates

Standard letters generated from process stages.

Template	Used in	Version	Status	Actions

Report definitions

Scheduled and on-demand reports for management information.

Report	Schedule	Audience	Actions

Change log

Record of premises, CPIN, concern, audit and admin changes across the system.

When	User	Area	Change	Subject

Duty Holder register

Organisations with fire safety responsibilities. A Duty Holder can be linked to multiple premises; each premises may have several Duty Holders.

Organisation	Type	Premises	Responsible Persons	Patch	Status	Actions

Responsible Person register

Individuals linked to one or more Duty Holders for correspondence, appointments and outcome letters.

Name	Role	Duty Holders	Premises	Last contact	Status	Actions

Premises register

Crown premises records with location details, RBIP scores and linked Duty Holders. Fields mirror the Details tab on each premises record.

Premises	Type	Department	RBIP	Duty Holders	Patch	Actions

Good morning, Phil.

Monday 22 June 2026 · Week 26 · Patch: Kent, Surrey, Sussex

My CPINs

Action now

This week

Open time page →

My time logged

21.5 / 37h

Team time logged

286 / 370h

Reminders

See all reminders →

Suggested for your patch

Premises in Kent, Surrey or Sussex, ranked by RBIP score.

Premises	Type	Score	Last audit

See full RBIP for your patch →

My open processes

View more →

Search results

Enter a search term in the header to find premises, processes, CPINs and more.

No search yet

Premises

2,847 premises across the Crown estate

Showing 0 premises Department Date range Sort by

Open work

Premises / Temple Quay House

PRM-0001847

Temple Quay House

Temple Back East, Bristol BS1 · HMCTS · Government office

Sprinkler system Smoke ventilation

47

Building 22 · Duty Holder 25 · Total 47

RBIP score

▲ Up 3 since previous score (44)

Duty Holders

HMCTS DH-0001042 Government dept
Mark Stevens · Property Director

Equans DH-0002087 FM company
Sarah Patel · Maintenance Lead

The Property Directorate DH-0000315 Internal
James Howell · Property Officer

Recent activity

Audit started · Phil Gower

14 Jun 2026 · Reactive (CPIN-2026-0418)

CPIN logged · Amber

12 Jun 2026 · Avon Fire & Rescue

Business support · Phil Gower

02 May 2026 · Fire door training discussion

Audit closed · GSS issued

Jan 2025 · Score 44 → 47

Quick actions

Starting an audit from here pre-fills the Duty Holders this premises already knows.

Open and recent processes linked to this premises — audits, CPINs, follow-ups and support.

Letters, reports and files stored against this premises.

Chronological record of audits, CPINs, enforcement and support activity.

Premises / HMP Bristol

PRM-0002140

HMP Bristol

Cambridge Grove, Bristol BS7 · HMPPS · Prison · Cat B

Cell fire detection Compartmentation Alterations notice Step away

44

RBIP score

▲ 2 since Sep 2024

42 RBIP score

Building 28 · Duty Holder 16 · Total 44

Duty Holders

HMPPS - South West DH-0002201 Government dept
Operational responsibility

Serco FM DH-0002208 FM company
Maintenance and fire safety systems

Recent activity

Step-away notice issued

2 Feb 2026 · Phil Gower

Alterations review logged

12 Mar 2026 · Wing B progress check

Audit planning opened

1 Jun 2026 · A-2026-0320

Quick actions

Temple Quay House / Audit A-2026-0314

Audit · A-2026-0314

Open Stage 2 of 5 · Site visit and assessment

Reactive Triggered by CPIN-2026-0418

Lead inspector: Phil Gower

Setup pre-audit

Site visit and assessment

Scoring and enforcement

Outcomes and letters

Action plans

Log calls, emails and time at any point via Activity below. Not a stage — available throughout.

Premises

—

Duty Holder progress

0 of 3 threads settled

Duty Holders here

Pre-filled from this premises. Edit if needed.

Prompts

TipDon't forget to record the EMM discussion before moving to scoring.

CheckHave you attributed each failing to the right Duty Holder? Affects letter content.

NoteArticle 27 pauses the audit timer and keeps this stage open.

Audit type

Chosen at site visit. Drives the question set, scoring weighting and letter wording.

Question set Government office, full

Site visit and assessment

Full audit · On-site

Choose audit type, then assess each article in a full-screen workspace. Saved findings appear below as a brief summary — scoring and outcomes are on the next step.

Recently on this audit

7 notes 6h 20m logged

CPINs

Reports of fire incidents from Fire & Rescue Services

Log phone or email reports with + Add new CPIN. FRS can also use the external CPIN form. New submissions appear under Unassigned until an inspector picks them up.

Pin priority CPINs with on any card — pinned items stay at the top for you. Use ⋯ to pin for all users, flag duplicates, or request removal (admin approval required).

Showing 0 CPINs Date range Sort by

‹ Back to CPINs

CPIN

RAG

Premises, RAG and assignment

Anchor the CPIN to premises, confirm severity, then assign an inspector. Further sections appear as you complete each step.

Premises

RAG severity

Assigned inspector

Submission details (from FRS form)

Stop message

Description of incident

—

Incident status

—

Recently on this CPIN

0 notes 0m logged

Safety Concerns

Potential fire hazards reported to CPFSI — via email, FIS, Duty Holders, unions and other sources

Reports received by email are logged with + Add new concern. New entries appear under Unassigned until an inspector picks them up. The Duty Holder is automatically notified on submission.

Pin priority concerns with on any card.

Showing 0 safety concerns

‹ Back to Safety Concerns

Safety Concern

RAG

Premises, RAG and assignment

Attribute the concern to premises, confirm the RAG score, then assign an inspector. Duty Holder is notified automatically on submission.

Premises

RAG severity

Set from hazard assessment — confirm or override.

Assigned inspector

Submission details (from FIS form)

Hazard description

—

Recently on this safety concern

0 notes 0m logged

‹ Back to processes

Building Control Consultation

Log submission

Record the Building Control submission received by email. The 15-day consultation SLA starts when you save this stage.

Submission reference *

Date received *

Building Control body *

Local authority building control or Registered Building Control Approvers (RBCAs) who submitted the consultation.

Search for Building Control account…

Contact *

The person consulting with us — typically the building control officer handling this submission.

Search for contact…

Address of premises *

Search the premises register. For a new build, create the address in the register first, or use Add new when searching.

Search premises register…

Short summary *

Description of this consultation based on the header of the letter received by the building control body.

SharePoint folder URL

Architect plans, maps and consultation form — linked from the intake inbox folder.

Recently on this consultation

0 notes 0m logged

Premises / Business support

‹ Back to processes

Business support

1. Team

Lead inspector defaults to you. Add colleagues if needed. Further sections appear as you complete each step.

PG

Phil Gower

Lead Fire Safety Inspector

Lead You

+ Add another inspector

2. Duty Holders and Responsible Persons

Add Duty Holders manually. Responsible Persons are suggested once a Duty Holder is approved.

Duty Holders

+ Add a Duty Holder

Responsible Persons

+ Add a Responsible Person

Summary

Premises—

Lead inspectorPhil Gower

Other inspectorsnone

Duty Holders0

Responsible Persons0

AppointmentNot set

Activity is logged on this process and linked to the premises.

Recently on this business support

0 notes 0m logged

Reminders

Tasks and deadlines for your patch and assigned work — sorted by due date.

Time

Week 26 · 15 to 21 June 2026 · ‹ Prev week · Next week ›

Quick log. Date defaults to today, person to you. Only the duration is yours to enter. Log against a premises (which links it to its open processes automatically), against a process you have open, or as general admin time.

Date

What for

Activity

Duration

This week

21.5 / 37h

58% to target

Against premises

16.0h

74% of logged time

General admin

5.5h

26% of logged time

Remaining

15.5h

to reach 37h week

22

Mon · Today

AuditTemple Quay House · Site visit 3h 30m

CPINHMP Lewes · Initial enquiry call 45m

4h 15m

19

Fri

AuditTemple Quay House · Letter drafting 2h 00m

AdminTeam meeting 1h 00m

Follow-upHMP Lewes · Action plan review 1h 30m

4h 30m

18

Thu

ConsultCharing Cross House refurb · Plan review 3h 00m

AdminEmail and admin 1h 30m

4h 30m

17

Wed

AuditTemple Quay House · Travel + site visit 5h 15m

5h 15m

16

Tue

AuditTemple Quay House · Pre-audit prep 2h 00m

AdminRBIP planning 1h 00m

3h 00m

15

Mon

No time logged 0h

0h

‹ Back to my time

My team's time

Week 26 · 15 to 21 June 2026 · ‹ Prev week · Next week ›

Manager view. Review time logged by inspectors in your team. Select a person to see their week in detail, or view the full team log and export everything to CSV for payroll or reporting.

Team members — click to filter

Full team log

Date	Inspector	Type	Activity	Duration

Processes

All active work across the inspectorate, in one place.

Showing 0 processes Date range Sort by

Export CSV

Reports

Templated reports up front · Custom builder behind · Role-tiered access

Annual report sources

The 12 data sets that feed the public-facing annual report. One click runs each.

Activity

Audits completed

Audits closed this period, broken down by type (full, short, themed) and by custodial/non-custodial.

Last run: 14 JunAnnual

Activity

CPINs received and outcomes

Volume, RAG flag split, escalation rate to audit, and average time to triage.

Last run: 14 JunAnnual

Impact

Score improvement

Year-on-year change in RBIP scores following CPFSI intervention. Evidence of impact.

Last run: 12 JunAnnual

Estate

Buildings by department

Count of premises and average RBIP score, grouped by government department.

Last run: 09 JunAnnual

Enforcement

Notices issued

NoD, 28-DAP and Enforcement Notices issued, with breakdown by Duty Holder and outcome.

Last run: 08 JunAnnual

Estate

Risk profile of the estate

Distribution of RBIP scores across the whole Crown estate, with year-on-year movement.

Last run: 02 JunAnnual

Operational reports

Day-to-day reports the team run as needed.

Workload

Open processes by patch

All open processes grouped by inspector patch, with age and status.

Last run: todayWeekly

SLA

Consultations approaching deadline

Building Control Consultations within 5 working days of their 15-day SLA.

LiveLive

Follow-up

28-day Action Plans due

Action plans due in the next 28 days, ranked by remaining time.

LiveLive

For managers only

Inspector and team-level reports. Restricted to Team Leader and Manager roles.

Team

Time logged by inspector

Hours logged by each team member this week / month, by activity type and premises.

Last run: todayManager

Team

Process throughput by inspector

Audits, CPINs and concerns closed per inspector. Aggregated, not for performance comparison.

Last run: 14 JunManager

Cost

Estimated cost by process

Time logged against each closed process, translated into estimated cost.

Last run: 01 JunManager

Trend reports later release

Forward-looking, pattern-spotting reports. Strategic horizon, not v1 priority.

Trend

Repeated failure patterns

E.g. "Job Centres with repeated emergency lighting failures over the last 24 months". Highlights focus areas for proactive audits.

Coming v2Future

Trend

CPIN volume by region

CPIN counts by region and building type, with seasonality and year-on-year comparison.

Coming v2Future

Trend

Incident Summary correlation

HMPPS incident summaries cross-referenced against CPINs, to spot incidents that were never formally reported.

Coming v2Future

Premises / Start audit

Audit · A-2026-0314

Stage 1 of 5 · Setup pre-audit · Reactive Triggered from CPIN-2026-0418

Pre-filled from the source. Because this audit was started from a CPIN, the premises, the Duty Holders and the trigger are already filled in. Review them, confirm the appointment, then start. Audit type is chosen at Stage 2 (site visit).

Setup pre-audit

Site visit and assessment

Scoring and enforcement

Outcomes and letters

Action plans

Stages 2–5 open after you start the audit.

1. Premises

Locked from where this audit was started. Change at your own risk.

2. Team

Lead inspector defaults to you. Add colleagues if this is a two-person audit.

PG

Phil Gower

Lead Fire Safety Inspector

Lead You

+ Add another inspector

3. Duty Holders and Responsible Persons

Duty Holders are pre-suggested on load. Approve, reject or add organisations first — Responsible Persons are then suggested for each approved Duty Holder.

Duty Holders (organisations)

+ Add a Duty Holder

Responsible Persons (individuals)

+ Add a Responsible Person

4. Appointment

Pick a date and time. We will check the lead inspector's calendar and the premises' working hours.

Date

Tuesday · 15 working days from today · no Outlook conflicts

Time

Inside premises working hours (8am to 5pm)

Duration (estimated)

Half day is the default for a Full audit at a non-custodial premises.

✓ No conflicts in Phil's Outlook calendar · ✓ Pushes to Outlook on start

5. Appointment letters

Write templated letters to Responsible Persons linked to your approved Duty Holders. Saved letters appear here as editable Word documents (.docx) and are sent when you start the audit.

Summary

TriggerReactive (CPIN)

Premises—

Audit typeAt site visit (Stage 2)

Lead inspectorPhil Gower

Other inspectorsnone

Duty Holders3

Responsible Persons2

AppointmentTue 7 Jul, 10:00

Setup actions are logged automatically on the audit activity feed.

Recently on this audit

7 notes 6h 20m logged

Sign in to the Fire Safety MIS

Send feedback

Sending feedback

Thank you

Could not send

Admin and settings

User accounts and roles

Organisation and patch configuration

Letter templates

Report definitions

Audit edit permissions

CPIN review queue

Change log

Duty Holder register

Responsible Person register

Premises register

Admin action

Good morning, Phil.

My CPINs

This week

Suggested for your patch

My open processes

Search results

Premises

Temple Quay House

Duty Holders

Recent activity

Quick actions

HMP Bristol

Duty Holders

Recent activity

Quick actions

Audit · A-2026-0314

Premises

Duty Holder progress

Duty Holders here

Prompts

Setup pre-audit

Audit type

Site visit and assessment

Scoring and enforcement decision

Outcomes and letters

Action plans

Recently on this audit

CPINs

CPIN

Premises, RAG and assignment

Submission details (from FRS form)

Stop message

Stop message

CPIN assigned

Triage and decision

Does this incident need any further action?

Duty Holders and Responsible Persons

Remote evaluation (desk-based)

What does the incident need?

Audit required

On-site Fire Safety Evaluation

Appointment

Appointment letters

Site evaluation

Is an audit required?

Close CPIN

Recently on this CPIN

Safety Concerns

Safety Concern

Premises, RAG and assignment

Submission details (from FIS form)

Hazard description

Triage and decision

Does this concern need any further action?

Duty Holders and Responsible Persons

Examine the concern (desk-based)

What does the concern need?

Audit required

On-site evaluation

Appointment

Appointment letters

Site evaluation

Is an audit required?