Log calls, emails and time at any point via Activity below. Not a stage — available throughout.
Setup pre-audit
Completed 22 June 2026. Process created, anchored to premises, appointment letter sent.
StatusOpen
TriggerReactive (CPIN-2026-0418)
Audit typeFull
Question setGovernment office, full
Lead inspectorPhil Gower
Duty HoldersHMCTS, Equans, The Property Directorate
AppointmentTue 7 Jul 2026, 10:00
Appointment letterSent to all Duty Holders
Audit type
Chosen at site visit. Drives the question set, scoring weighting and letter wording.
Question set Government office, full
Site visit and assessment
Full audit · On-site
Attend site. Assess against articles in three categories: General Fire Precautions, Fire Safety Management, Fire Safety Maintenance. Score 0–6 per article; record failings, examples and Duty Holder attribution. Enter findings once back in the office — replaces the external Excel tracker.
Audit outcomes already sent. Editing findings after letters have been issued requires admin permission.
+ Add finding · manually add failings spotted on site
Add a finding
Attributed to (select one or more)
Awaiting information. Process paused until Duty Holder responds. Article 27 formal request available if they do not cooperate (14-day deadline).
Scoring and enforcement decision
Attribute failings to Duty Holders. Roll up the premises score. Record EMM dialogue. Determine one outcome per Duty Holder — the audit has no single outcome.
Previous score
47
Current score
52
+5 from audit findings
Static baseline
Govt office
Building type + features
Outcome per Duty Holder
Duty Holder
Failings
Outcome
Follow-up?
HMCTS
Article 13 (score 1)
28-day Action Plan
Yes
Equans
Article 7 (score 2)
28-day Action Plan
Yes
The Property Directorate
None attributed
Generally Suitable & Sufficient
No
Outcomes and letters
One letter per Duty Holder, generated inside this process. Smart templates pull only failings attributed to each party. Review, edit, then finalise and send — the sent version is saved, not the blank template.
CPFSI · Crown Premises Fire Safety Inspectorate
22 June 2026
Mark Stevens Property Director HMCTS Temple Quay House, Bristol BS1
28-Day Action Plan
Following the fire safety audit conducted at Temple Quay House on 22 June 2026, I am writing to require an action plan from HMCTS in respect of the following deficiencies.
Article 13, Means of escape. The escape route in the rear stairwell was found to be obstructed by office furniture. HMCTS must produce, within twenty-eight (28) days, a plan for restoring and maintaining the means of escape.
CPFSI · Crown Premises Fire Safety Inspectorate
22 June 2026
Sarah Patel Maintenance Lead Equans Temple Quay House, Bristol BS1
28-Day Action Plan
Following the fire safety audit, I am writing to require an action plan from Equans in respect of the following deficiencies.
Article 7, Fire detection and warning. Two fire door closers missing on the first-floor corridor. Equans must produce, within twenty-eight (28) days, a plan for remedying these defects.
CPFSI · Crown Premises Fire Safety Inspectorate
22 June 2026
The Property Directorate Temple Quay House, Bristol BS1
Generally Suitable and Sufficient
Following the fire safety audit conducted at Temple Quay House on 22 June 2026, I am pleased to confirm that no deficiencies were attributed to The Property Directorate. The premises fire safety arrangements for which you are responsible were found to be generally suitable and sufficient.
Action plans
Runs once per Duty Holder with a 28-DAP or EN outcome, in parallel. Each thread: receive plan → review → adequate? → satisfactory letter or feedback loop. GSS/NoD Duty Holders are already settled at Stage 4.
HMCTS28-DAP · Under review
Action plan received 18 July 2026. Saved against this process and premises.
✓ Received →
Reviewing adequacy →
Satisfactory letter or feedback
Plan marked adequate. Satisfactory action plan letter drafted and ready to send to HMCTS.
Equans28-DAP · Awaiting plan
28 days from letter sent: due 19 August 2026.
Awaiting plan →
Review →
Satisfactory letter or feedback
The Property DirectorateGSS · Settled
No follow-up required. Closed at Stage 4.
Close
The process closes when every Duty Holder thread is settled. The slowest Duty Holder sets the close date. Time is finalised, scoring attributed, and the process moves to the historical record.
2 of 3 Duty Holders settled
The Property DirectorateSettled
HMCTSAction plan under review
EquansAwaiting action plan
Not ready to close yet. HMCTS and Equans still have open 28-DAP threads. Once both are settled (or a follow-up audit is scheduled), you can close this audit. A linked follow-up audit process can be created for Duty Holders who need in-person verification.
Premises
Temple Quay House
PRM-0001847
Government office · HMCTS
RBIP score47
Last auditJan 2025
SprinklerYes
Duty Holder progress
2 of 3 settled
Property DirectorateGSS
HMCTS28-DAP
Equans28-DAP
Duty Holders here
Pre-filled from this premises. Edit if needed.
HMCTSGovt
EquansFM
The Property DirectorateInternal
Prompts
TipDon't forget to record the EMM discussion before moving to scoring.
CheckHave you attributed each failing to the right Duty Holder? Affects letter content.
NoteArticle 27 pauses the audit timer and keeps this stage open.
Recently on this audit
7 notes6h 20m logged
Show
CPINs
Reports of fire incidents from Fire & Rescue Services
FRS use the external CPIN form. New submissions appear under Unassigned until an inspector picks them up.
RAG
Queue
Pin priority CPINs with ☆ on any card — pinned items stay at the top for everyone on this team, across all views.
Anchor the CPIN to premises, confirm severity, then assign an inspector. Further sections appear as you complete each step.
Submission details (from FRS form)
Stop message
From the FRS form — please replace any codes with plain language.
Incident status
Stop message
Description of incident
—
Incident status
—
CPIN assigned
Change the assignment above if this CPIN was routed incorrectly.
Triage and decision
Review what happened, the RAG flag and the premises — then decide if further action is needed.
Does this incident need any further action?
Duty Holders and Responsible Persons
Duty Holders are pre-suggested from this premises. Responsible Persons are suggested for each Duty Holder — approve both before remote evaluation unlocks.
Duty Holders (organisations)
+ Add a Duty Holder
Responsible Persons (individuals)
+ Add a Responsible Person
Duty Holders and Responsible Persons approved. Continue to remote evaluation below.
Remote evaluation (desk-based)
Contact premises, national fire safety team, police or FRS where injury is significant. Use Log in the activity bar for calls, notes, files and time.
What does the incident need?
Audit required
When you close this CPIN, the system will automatically start a new reactive audit — appointment, duty holder notification and reminders are handled in that process.
On-site Fire Safety Evaluation
Serious cases (significant injury, fatality) typically within 24–48 hours. Appointment may be confirmed by telephone; the letter can be saved or skipped when urgent.
Appointment
Pick a date and time. We will check the lead inspector's calendar and the premises' working hours.
Tuesday · 10 working days from today · no Outlook conflicts
Inside premises working hours (8am to 5pm)
Half day is the default for an on-site fire safety evaluation.
✓ No conflicts in Phil's Outlook calendar · ✓ Pushes to Outlook on start
Appointment letters
Write templated letters to Responsible Persons linked to your approved Duty Holders. Saved letters appear here as attachments and in the activity log.
Site evaluation
Complete the steps above before deciding whether an audit is required.
Is an audit required?
Close CPIN
Most Green and ~99% of Amber close here with a reason and default time. Closed CPINs stay viewable and can be reopened if later intel shows greater severity.
Default time 0.5h will be logged to this CPIN process automatically.
Quick log. Date defaults to today, person to you. Only the duration is yours to enter. Log against a premises (which links it to its open processes automatically), against a process you have open, or as general admin time.
This week
21.5 / 37h
58% to target
Against premises
16.0h
74% of logged time
General admin
5.5h
26% of logged time
Remaining
15.5h
to reach 37h week
22
Mon · Today
AuditTemple Quay House · Site visit3h 30m
CPINHMP Lewes · Initial enquiry call45m
4h 15m
19
Fri
AuditTemple Quay House · Letter drafting2h 00m
AdminTeam meeting1h 00m
Follow-upHMP Lewes · Action plan review1h 30m
4h 30m
18
Thu
ConsultCharing Cross House refurb · Plan review3h 00m
AdminEmail and admin1h 30m
4h 30m
17
Wed
AuditTemple Quay House · Travel + site visit5h 15m
5h 15m
16
Tue
AuditTemple Quay House · Pre-audit prep2h 00m
AdminRBIP planning1h 00m
3h 00m
15
Mon
No time logged0h
0h
Processes
All active work across the inspectorate, in one place.
Stage 1 of 6 · Setup pre-audit ·
ReactiveTriggered from CPIN-2026-0418
Draft saved. You can return and continue later.
Pre-filled from the source. Because this audit was started from a CPIN, the premises, the Duty Holders and the trigger are already filled in. Review them, confirm the appointment, then start. Audit type is chosen at Stage 2 (site visit).
Setup pre-audit
Site visit and assessment
Scoring and enforcement
Outcomes and letters
Action plans
Close
Stages 2–6 open after you start the audit.
1. Premises
Locked from where this audit was started. Change at your own risk.
TQ
Temple Quay House
Temple Back East, Bristol BS1 · Government office · HMCTS
Lead inspector defaults to you. Add colleagues if this is a two-person audit.
PG
Phil Gower
Lead Fire Safety Inspector
LeadYou
+ Add another inspector
3. Duty Holders and Responsible Persons
Duty Holders are pre-suggested on load. Approve, reject or add organisations first — Responsible Persons are then suggested for each approved Duty Holder.
Duty Holders (organisations)
+ Add a Duty Holder
Responsible Persons (individuals)
+ Add a Responsible Person
4. Appointment
Pick a date and time. We will check the lead inspector's calendar and the premises' working hours.
Tuesday · 15 working days from today · no Outlook conflicts
Inside premises working hours (8am to 5pm)
Half day is the default for a Full audit at a non-custodial premises.
✓ No conflicts in Phil's Outlook calendar · ✓ Pushes to Outlook on start
5. Appointment letters
Write templated letters to Responsible Persons linked to your approved Duty Holders. Saved letters appear here as PDF attachments and are sent when you start the audit.
Summary
TriggerReactive (CPIN)
PremisesTemple Quay House
Audit typeAt site visit (Stage 2)
Lead inspectorPhil Gower
Other inspectorsnone
Duty Holders3
Responsible Persons2
AppointmentTue 7 Jul, 10:00
Setup actions are logged automatically on the audit activity feed.
Recently on this audit
7 notes6h 20m logged
Show
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Letter preview
CPFSI · Crown Premises Fire Safety Inspectorate
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Activity
7 notes0 files6h 20m logged
Log on this CPIN
Activity
0 notes0 files0m logged
Log time
Time
21.5h logged this week
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